10 Google Sheets Tips and Tricks for 2025

Google Sheets is considered the most popular tool for organizing and processing data. Users appreciate it for its easy-to-learn interface, combined with decent functionality. However, not everyone knows that working in this program can be made even more convenient and productive with the help of useful features. In our article, we will tell you how to search in Google Sheets, automate repetitive operations, create formulas, and also give a number of other relevant recommendations.

One of the simplest, yet most effective Google Sheets tips for beginners is to use certain keyboard shortcuts to optimize your work with the program. Knowing and using these combinations will save you a lot of time, providing faster and more convenient access to the main spreadsheet tools.

Google Sheets offers a variety of useful keyboard shortcuts to quickly access various functions: editing, formatting, data management, and more. You can get a list of keyboard shortcuts by simultaneously pressing Ctrl (or Command on a Mac) and Forward Slash. This will bring up a window with a list organized by categories. Here, you can view and activate the combinations compatible with your operating system.

Among Google Sheets' helpful tips, the use of filters deserves special attention. They allow you to qualitatively optimize work in the application. Filters make processing large amounts of data noticeably faster and more convenient for the user. Thanks to them, you can quickly find and view only the necessary rows on the sheet, without wasting time searching for them manually.

To launch the tool, select “Create a filter” in the “Data” section. In the menu that opens, you can set up the desired filtering parameters: alphabetically, by color, by condition, or by values. If you need to remove the created filter, click “Remove filter.” This option is located in the same menu in place of the “Create a filter” item.

Google Sheets allows you not only to sort but also to group data by individual parameters. You can do this using the “Create group by view” function, which is located in the same menu. Click on it, select the desired parameter for grouping, and save the result.

The recommendation to use macros is present in every Google Sheets tips collection. It is worth listening to if you want to increase your efficiency. This is a powerful and multifunctional tool for automating repetitive actions, which will make your work with tables much faster and more productive.

A macro is a mini-program that records certain interactions with Google Sheets and then performs them automatically. It can do a lot of different things: add formulas, enter text into cells, edit the formatting of a sheet, and so on.

To create a macro, go to the “Extensions” section in the top menu and click on “Macros.” Here you can record the necessary macro by clicking “Record macro” or import it from external sources. In addition, you can manage previously added macros here.

Most tips for Google Sheets are aimed at improving the productivity of working with spreadsheets. If you also use Google Forms, integrating with it will help you achieve this goal. By linking the two tools, you will start the process of automatically adding data from forms to tables without any external programs.

The integration provides instant data transfer to Google Sheets immediately after a user completes and submits a Google Form. It can be used to effectively automate the process of collecting and processing data from surveys, registrations, feedback, and other types of forms.

To start automatically sending data to spreadsheets, select “Responses” in the form settings and click “Link to Sheets” to enable the integration.

Remember that with our service, you can independently create Google Sheets integrations without any special skills. For example, you can set up automatic lead transfers from Facebook to a spreadsheet.

The most common Google Sheets tips and tricks involve the use of formulas – combinations of several functions. They significantly speed up and simplify working with spreadsheets.

To create a formula, open a table window and enter an equal sign (=) in a cell, followed by the function you want to use. The system will suggest formulas available for this function and their ranges according to the data you entered. In the help window, you can read the definition and syntax of functions, as well as their examples.

To enable automatic formula suggestions, go to the “Tools” section in the top menu and select “Suggestion controls.” To have formulas corrected automatically, check “Enable formula corrections” in the submenu that opens.

Google Sheets tips and tricks 2025 include recommendations regarding security. If you work on spreadsheets with other users, you need to protect important data from changes and loss.

To set access restrictions for specific cells or a range of cells, select them and right-click. Then select “View more cell actions.” A drop-down menu will appear, where you need to select “Protect range.”

To manage access to the entire table, right-click on the sheet and select “Protect sheet.” After specifying the necessary sheets and/or cells, click “Set permissions.” In this menu, you can allow only yourself or specific users to change this data. In addition, you can enable sending notifications when trying to edit the table.

Want to post your spreadsheet on an external website as an example or illustration? Using our Google Sheets tricks and tips, you can do it quickly and easily. First, you need to share the spreadsheet publicly via a link. To do this, click the “Share” button in the upper-right corner of the screen.

Once your spreadsheet is publicly available, go to the “File” menu, select “Share,” and click “Publish to web.”

A pop-up window will appear with two tabs: “Link” and “Embed.” The first one allows you to copy the link to the spreadsheet to place it on a website or anywhere else. The second one allows you to configure the settings for embedding the spreadsheet on any website.

When preparing work reports, there is often a need to present figures and calculations in the most accessible, understandable form. The optimal solution is to visualize data in the form of charts or dashboards. Are there any tips and tricks for Google Sheets on this topic? Of course, there are.

We invite you to take advantage of Looker Studio, previously known as Google Data Studio. It is a powerful platform for data analysis and visualization, which has replaced some of the outdated features in Google Sheets. It allows you to combine data from different sources, create interactive dashboards, and visualize information for deeper understanding. This tool is especially useful for working with large data sets and preparing reports.

To get started, go to the “Extensions” menu, select “Looker Studio,” and click “Create a report.” After that, you will be redirected to the Looker Studio website. An interface with tools for creating graphs, tables, diagrams, and other visualizations will open in front of you.

One of the useful features of Looker Studio is the ability to set up automatic data updates and collaborative editing of reports. This makes the tool indispensable for teams working on real-time analytics and visualization.

Sometimes tips are needed not only by beginners but also by those who have been working with spreadsheets for a long time. Among Google Sheets pro tips, the use of checkboxes or drop-down menus is of particular interest. With their help, you will effectively organize work on spreadsheets and make the information stored in them more organized.

To create checkboxes, select the group of cells where you want to place these elements. Then open the “Data” section in the main menu and select “Data validation.”

A sidebar will appear in front of you, where you need to find the “Criteria” section. This is where you can add checkboxes or drop-down lists to the corresponding cells.

The review of the best tips for using Google Sheets concludes with a suggestion to customize the visual design of the interface of your spreadsheets. This can be done easily and conveniently using ready-made themes and templates.

To change the default theme, open the “Format” section in the top menu and click on “Theme.” A sidebar will appear on the right where you can see the current theme, choose a different one, or create your own. Google Sheets provides a number of features for customizing themes, allowing you to change the font, text color, chart background, hyperlinks, and other elements.

Templates help users save a lot of time and effort by eliminating the need to create new tables from scratch. To access them, go to the “From template gallery” section from the main “File” menu.

There you will find a variety of pre-installed templates, conveniently categorized. Among them are both recently used and new templates from the “Personal,” “Work,” “Project management,” and “Education” categories.

The tips and tricks described in this article will help you turn a simple spreadsheet into a powerful, multifunctional tool that can bring significant benefits to your business or professional activities. Google Sheets offers a wide range of capabilities, from task automation to data visualization, which can significantly simplify and speed up work processes.

By putting these useful tips into practice, you will learn how to use Google Sheets more effectively and will be able to reduce the time spent on routine operations. Your work with tables will become not only more productive but also more comfortable, which is especially important in conditions of high workload.

Remember that Google Sheets continues to evolve with new features and improvements. Regularly checking out the latest updates will help you stay ahead of the curve and achieve even more impressive results in both your personal and team projects.

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