Best 5 Microsoft Teams Alternatives for Project Management

Slack

• The platform is an organized space for communication and interaction between team members or company employees.
• Users can co-edit documents, share files and screens, join chats including voice and video chats, update statuses online, manage processes, and more.
• The Canvases feature enables teams to collaborate on projects faster and more efficiently. It allows team members to share files, create structured lists, and brainstorm together.
• The Workflow Builder tool allows automating repetitive tasks and processes. It enables setting triggers to automatically perform a number of actions—onboarding new users, sending a request for feedback, posting publications, and so on.
• A solid set of customizations helps to flexibly configure various components of the functionality and interface. In particular, you can personalize themes, change the display format of tasks, chats and files, and configure notifications.
• Slack supports native integrations with over 2,600 third-party systems and applications, including services for marketing, design, finance, analytics, remote work, project management, security, AI solutions, and much more.
• Channels organize messages by relevant topics, projects, and tasks. This makes it easy to organize communications. You can also create separate channels for each client and integrate them with your CRM.

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• Pro (unlimited message history and integrations, workflows, group audio/video calls, 1 workspace, collaboration on lists and documents)—$8.75 per month per user.
• Business+ (all Pro features, user provisioning, data export, SAML SSO)—$15 per month per user.
• Enterprise+ (all the features of Business+, plus custom templates, data loss protection, advanced user management, and more)—pricing is calculated individually and is available upon request.

ClickUp

• ClickUp offers a unique workspace organization method. Its components are divided into three hierarchical levels: Spaces (teams, departments), Folders (projects, initiatives) and Lists (tasks).
• Project participants can easily and quickly add tasks and subtasks to it, delegate them to colleagues, and upload files. Automation features help streamline these processes.
• ClickUp supports various formats for visualizing the progress of a project: tables, lists, calendars, kanban boards, Gantt charts, and many others.
• The platform has more than 35 different settings for task customization. You can add custom fields and adjust task views. In addition, the platform allows you to automate repetitive actions and assign Sprint Points.
• The service is equipped with a set of tools for collaboration. Users have access to collective editing of documents, chat, and a team messenger. A virtual board is provided for brainstorming. Moreover, there is an activity feed, commenting on tasks, and much more.
• ClickUp gives you the ability to flexibly automate repetitive processes and tasks. To achieve this, it offers over 50 ready-made automations, triggers, and conditions. Each of them is easy to customize.
• The platform provides hundreds of pre-installed templates for checklists, tasks, documents, and other project management components.
• The service has more than 1000 integrations with third-party systems: cloud storage, messengers, online calendars, and more.

• Unlimited (all Free features, unlimited cloud storage, unlimited dashboards, integrations, Gantt charts, custom fields, as well as goals and portfolio, resource management, and more)—$7 per month per user.
• Business (all Unlimited features, unlimited teams, advanced automations and dashboard tools, workload management, unlimited whiteboards, timeline and message history, SMS 2FA)—$12 per user per month.
• Enterprise (all Business features, extended permissions, conditional logic in forms, Enterprise API, custom roles, unlimited posts, SSO, live onboarding, and more)—the cost is calculated individually and is provided upon request.

Google Meet

• Google Meet users can join meetings via links and communicate individually or in groups. All calls and meetings are conducted over an encrypted connection.
• The platform provides screen sharing, meeting recording, and playback features.
• The built-in chat allows you to communicate with meeting participants and moderate conversations.
• Advanced audio and video settings, including noise reduction, are available.
• Collaboration tools are supported: online surveys and Q&A events, separate rooms for breakout sessions, and more.
• While Jamboard has previously allowed collaborative whiteboarding in Meet, as of 2024 Google is discontinuing standalone Jamboard support. Some whiteboarding features may still be available via integrations. It also allows you to create and attach notes, draw and write on the board by hand, save and share your results.
• Native integration with Google Docs, Sheets, and Slides lets you view, comment, and collaboratively edit text, spreadsheets, and presentations during meetings and private calls.
• Most of the top Microsoft Teams competitors have implemented artificial intelligence. Google Meet is no exception. The built-in AI assistant Google Gemini provides users with additional capabilities. In particular, it automatically translates the speech of participants into 65 languages, displaying subtitles with the translation on the screen. In addition, it can create notes with a summary of the meeting.

• Business Starter (30 GB storage, Gemini AI assistant in web and Gmail, video meetings for up to 100 participants, and more)—$7 per month per user.
• Business Standard (2 TB of storage, Gemini AI assistant in the web interface, Gmail, Docs, Meet, and other services, functionality for developing AI bots, video meetings for up to 150 participants, and more)—$14 per month per user.
• Business Plus (5 TB storage, advanced AI Gemini functionality, video meetings for up to 500 participants, advanced management and security features)—$22 per month per user.
• Enterprise (all the features of Business Plus, plus video meetings for up to 1,000 participants, extended support, and more)—pricing is calculated individually and is available upon request.

Rocket.Chat

• Rocket.Chat has a solid set of tools for communicating with employees and clients in real time. You can communicate via a web interface, a desktop program, and a mobile application.
• The platform provides secure channels for project discussions, collaboration, and file sharing. Private correspondence and group discussions are available.
• The service has built-in functionality for conducting private and group audio and video calls, organizing meetings and webinars.
• The platform's functionality and interface can be easily customized to suit the needs of a company or a specific project. This is possible thanks to an impressive catalog of themes, plugins, and integrations.
• Rocket.Chat places a special emphasis on the security of user data. A high level of protection is ensured by end-to-end encryption, advanced access control, and a number of self-hosted and cloud-deployment options. For example, you can grant guest access to clients, contractors, interns, and other stakeholders.
• The platform supports convenient document exchange and collaboration with the ability to track changes and use additional functions.
• Rocket.Chat's core functionality is easily extended through integrations with various popular business systems, including GitHub, Trello, Jira, and more.

• Starter (up to 50 users, self-managed hosting only, unlimited chat and file history, video conferencing, 2FA authentication, data loss protection, content moderation, and more)—free.
• Pro (51 to 500 users, all Starter features plus advanced hosting features and standard support)—$4 per month per user.
• Enterprise (all Pro features plus AI integration, VoIP calling, guest users, custom roles and permissions, device management, message auditing, premium support, and more)—pricing is calculated individually and is available upon request.

Mattermost

• Mattermost is more than just a corporate messenger. The platform provides a set of integrated solutions to improve employee productivity, from process automation to customization and data control.
• The service is especially popular among Agile software development teams. Developer-oriented integrations and automation features make it easier to develop, deploy, and maintain products.
• The system easily integrates with popular software development solutions: Jira, GitHub, GitLab, and others. This helps optimize work on the project.
• Users can flexibly customize workflows and tasks that are relevant to them. For example, create custom automations and update information for stakeholders.
• The platform guarantees a high level of security and protection of user data. This is achieved through the support of private cloud storage and its own hosting, as well as full compliance with regulatory requirements.

• Free (private and group messaging via web interface, desktop and mobile applications, private audio calls with screen sharing, basic collaboration tools, integration and data search, support for 20 languages).
• Professional (all Free features, advanced automation and access control features, group calls with screen sharing, guest accounts, AI chatbot, and more)—$10 per user per month.
• Enterprise (all the features of Professional, advanced AI tools, scalability and performance management features, advanced functionality for administration and automation of work processes)—the cost is calculated individually and is provided upon request.

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