5 Best To-Do List Apps in 2024

Understanding To-Do List Apps

• Clear and functional interface. Good services are equipped with a convenient and visually pleasing UI, which any novice user can understand without much difficulty. Experts in the field of task management will also appreciate it for its ability to maximize productivity.
• Large selection of functions and modes. Pay attention to the tools available in the dashboard. The professional-level program allows you to organize and visualize workflows in different formats: lists, projects, tags, and so on.
  
• Notifications. The best apps for organization go above and beyond to ensure that their users never miss a thing on their lists. To do this, they automatically send reminders in different ways: via push, email, SMS, pop-ups on websites, notifications in desktop programs, and more.
  
• Synchronization and integration. When choosing an application for task management, study its capabilities in the field of data synchronization between all connected devices. Integrations with third-party systems will help expand its standard functions.
  
• Collaboration. Tools for teamwork are an equally important aspect that should also be given special attention. Thanks to them, team members can easily and quickly distribute tasks and processes among themselves, as well as monitor the results and exchange feedback.
  

Todoist

• The platform allows you to prioritize and sort processes within a given period of time: day, week, month.
• You can add particularly important tasks to your favorites and set separate reminders for them. In addition, the service provides the ability to create recurring tasks and subtasks, take notes, and comment.
  
• Todoist supports multiple display formats, including Kanban boards, lists, calendar, and more. Users can quickly switch between them and delegate tasks to colleagues.
  
• Information added to the platform is instantly synchronized between desktop programs, Android and iOS applications, browser extensions, wearable devices, and email add-ons. Over 80 integrations with external software are available.
  
• The Karma Scoring tool analyzes information about goals set and achieved over a certain period of time. It can be used to track and measure personal productivity and the productivity of other users.

• Beginner (up to 5 personal projects, lists, and boards, 3 types of filters, 1 week of activity history storage, integration with email and calendar) – free.
• Pro (up to 300 personal projects, lists, boards, calendar, reminders, 150 types of filters, unlimited storage of activity history, AI assistant) – $4 per month.
  
• Business (collaboration space, up to 500 team projects, up to 1000 participants and guests, up to 1000 project folders, role and permission management, billing) – $6 per month.
  

Google Tasks

• Google Tasks is available both through a separate desktop program or mobile application on Android and iOS, and as part of Google Workspace services (for example, Gmail, Calendar).
• The platform allows you to add subtasks to tasks and create an unlimited number of task lists. The automatic sorting function makes the process of organizing things much faster and more convenient.
  
• Users can create, view, edit, and move their tasks and subtasks using the drag-and-drop method on any device authorized by their Google account.
  
• The service allows you to set deadlines and organize things in lists by degree of urgency. Another useful Google to-do list feature is push and email notifications about current tasks.
  
• Collaboration tools make it easy and quick to share your to-do lists with anyone. In addition, they can be collectively added and modified in real time.
  
• Gmail integration helps you create tasks directly from emails and turn them into emails. Task lists appear in the sidebar in the Gmail interface. This arrangement provides quick access to them.
  

TickTick

• The service is a cross-platform application. It is available as a desktop program (Windows, Mac, Linux), mobile application (Android and iOS), web application, browser extension (Chrome, Firefox, Microsoft Edge), add-ons for Outlook and Gmail. It can be used on smartphones, tablets, and wearable devices (Apple Watch).
• TickTick offers 4 levels of organization: folders, lists, tasks, and checklists. Smart lists and filters help you flexibly organize tasks according to a number of criteria (heading, tag, priority, due date, and so on).
  
• The tagging system makes it possible to tag tasks and notes for quick and easy searching. Sorting by priority allows you to group them by importance (high, medium, low, or no priority).
  
• The built-in Pomodoro Timer lets you stay focused on your tasks, while the White Noise function gives you extra focus.
  
• The platform supports several calendar formats: weekly, monthly, and others. Users can connect third-party calendars (Outlook, Google Calendar) to manage all events and tasks within a single dashboard.
  
• The system automatically reminds you of important tasks and notes by sending notifications in different ways.
  
• Collaboration tools help you share to-do lists, delegate tasks, and track other users' activities and lists.
  

Workflowy

• The application provides an impressive catalog of templates that can expand its basic functionality. These templates include a habit tracker, meal planner, project and meeting management widget, bug tracker, product roadmap editor, brief builder, content plan calendar, and more.
• All templates in the library are divided into thematic categories, such as personal, meetings, product development, engineering, design, marketing, sales, and education.
  
• The service helps you efficiently organize any business by providing functions for global search in the database and adding an unlimited number of files and images using the drag-and-drop method.
  
• Workflowy's infinite nesting principle makes it easy to organize different processes and volumes of data.
• The main functions of the application include tags (color marking for quick search), mirror copies (transferring content between folders), and boards (organizing tasks using the Kanban method).
  
• Collaboration tools make it easy to connect other users to view and edit data. They don't even need to register an account to do this. Administrators can flexibly manage access rights, and participants can quickly save received data.
  
• The cross-platform service supports Windows, Mac, Linux, Android, and iOS. Additionally, it is accessible via a web application.
  

• Basic (standard functionality) – free.
• Pro (advanced feature set) – $4.08 per month.
  

Trello

• Trello makes it easy and efficient to organize projects and tasks using the Kanban methodology. The three-level structure of its interface is represented by boards, lists, and cards.
• The board is the main workspace. All team members have access to it. It contains cards with tasks, comments, notes, deadlines, files, and other information.
  
• The service supports various formats for organizing data: tables, maps, calendars, dashboards, and timelines, as well as customizable overviews on Workspace boards.
  
• To make it easier to complete tasks, Trello provides checklists that help divide any process into stages. For each stage, you can select performers and set a deadline.
  
• The Butler function looks for repetitive actions and sets rules to automate them. Additionally, it executes user commands and manages multiple processes simultaneously.
  
• The platform has great potential for collaboration. Project participants communicate and interact in private and group conversations, through comments, mentions, shared access to tasks, and other data. In addition to all this, they can add notes and files to the workspace.
  

• Free (for individuals and small teams) – $0.
• Standard – $5 per month per user.
  
• Premium – $10 per month per user.
  
• Enterprise – $17.5 per month per user.
  

Final Thoughts